Banquets

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Johnson City Tennessee Banquet Planner & Guide

Policies and Agreements
(2008-2009)

(In case of market or other changes; we reserve the right to adjust this pricing.)

  1. Method of Payment:
    1. Cash
    2. Company Check
    3. House Charge
    4. Credit Card:
      1. Visa, Master Card, Discover, American Express

    Tax Exempt: A Government Certificate of Exemption MUST BE PRESENTED BEFORE EACH FUNCTION, in order to receive"Tax Free Discount". Fax Form to: 423-282-4224 or 423-282-0439.

  2. Room Charges:
    1. Banquet Menu:
      There is No Room Charge when ordering from this menu.
      House Menu:
      There will be a $2.00 per person Room Charge when ordering from this menu.
      All menu       items not available on Banquet size parties.
    2. Separate Checks:
      1. 19.9% gratuity added to all separate checks in Banquet Rooms.
      2. A $20.00 per person minimum is required for Banquet Rooms plus tax and gratuity.
      3. $15.00 per person room charge will be assessed to person(s) not eating in separate check party.
    3. Guarantee:
      1. 10% grace factor allowed on guaranteed head count for no-shows. $15.00 per person charge for those parties not meeting their guaranteed number of guests.
    4. Oversize/Extra Room Charge:
      1. For those needing a room larger than their dining needs ie. program, receptions, dance floor.
    5. Cancellation Information:
      1. All cancellations must be made with a person. Cancellations on Voicemail are Not Guaranteed. Remember person's name that took cancellation.
      2. Parties of 16 or more must guarantee a final number 1 week before party date.
    6. December/Christmas Rsvp:
      1. A 60 day advance signed agreement is required. 30 day cancellation of party required during Christmas. Cancellation fee will be assessed if room is not re-sold.
      2. Christmas Cancellation Fees:
        Room Size Fee
        15-20 people $300.00
        20-30 people $400.00
        30-40 people $500.00
        50-60 people $650.00
        60-100 people $1100.00
        125-150 people $1500.00
        150+ people $1900.00
    7. Tennessee Ballroom:
      1. Accommodates parties of 20-260 people.
      2. Seats parties of up to 300 for receptions or cocktail party events.
    8. Taxes and Service Charges:
      1. Sales tax will be added at 9.50% and a Service Charge of 19.8% will automatically added to the final bill.
      2. A $15.00 per person fee is added for reservation numbers not met.
      3. Room Deposit
        A $250.00 room deposit is required unless you have a signed agreement and can be made by check or credit card. (strictly enforced during Christmas Season)
      4. The deposit is refundable if the party goes as planned or if the party decides to cancel before 30 days before the event. A damage fee may be also deducted from the deposit fee for the misuse of the facility including damage of wallpaper or flooring.
      5. There is a time limit on the room until 11:00 PM, after that time a $100.00 per hour charge on the room. (1-hour minimum). Breakdown time included. Parties with bar or cocktail 10:30 last call.
    9. Prices are subject to change.
    10. I understand and agree to these policies, and have the authority, and I am responsible.

      * Cancellations: Parties are subject to a cancellation fee if cancelled within 15 days (30 days for Christmas Parties) of planned event.

      Tax Exempt: A Government Certificate of Exemption MUST BE PRESENTED BEFORE EACH FUNCTION, in order to receive"Tax Free Discount". Fax Form to: 423-282-4224 or 423-282-0439.

Click here for The Peerless Restaurant Christmas Party Confirmation Form

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(8/08)

Planning Questionnaire

  1. Name of the party coordinator and a second contact person:
    1. __________________________________________________________________________
    2. __________________________________________________________________________
  2. Method of payment: __________________________________________________________
  3. Date and Time of party: ___/___/_____ ___: ___ p.m.
  4. Number of Guests: _____
  5. Describe your party (i.e. meeting; awards banquet; dinner reception; holiday party…)(use back)
    __________________________________________________________________________________
    __________________________________________________________________________________
    __________________________________________________________________________________
  6. Will you require any audio visual equipment (yes/no): ________________________
    1. If yes, refer to the audiovisual section for equipment listing and price.
  7. Will you require any extra break out space (yes/no): ________
    1. If yes, explain: _______________________________________________________________
  8. Will you be making speeches (yes/no): ______
    1. If yes: _____________ before ____________during _______________after (dinner).
    2. If yes, length: ________5min. ________15min. ________30min.________45min. & over.
  9. Will you require a head table (yes/no): ______
    1. If yes, how many: ____________________________________________________________
  10. Are you planning a social time (yes/no): ______
    1. If yes: __________________30min._________________45min._________________1 hr.
  11. Are you offering cocktails (yes/no): _______
    1. If yes, refer to the beverage and bar section for list and price.
    2. If yes: ____________________on the main bill __________________ individual billing.
    3. If yes, bartender: ___________ 1 hr. __________ 2 hrs. ___________ the entire event.
    4. If yes, cocktailing: ___________ 1 hr. __________ 2 hrs. __________ the entire event.
  12. Are you planning to serve any hors d'oeuvres or appetizers (yes/no): ___________________
    1. If yes, refer to the hors d'oeuvres section for listing and price.
  13. Are you planning to serve dinner or hors d'oeuvres:___________________________
    1. If yes, refer to the dinner menu guide section for listing and price.
  14. Are there other requirements that were not mentioned (yes/no): _______________________
    1. If yes, explain: (use back if needed)
      __________________________________________________________________________________
      __________________________________________________________________________________
      __________________________________________________________________________________

Date of Event:_____________ Time of Event:_______________ # of Guests:______________

* See Non-Food Room Rentals

___________________________________ __________________

Authorized Signature Phone #

Audio Visuals

We offer many A/V aids. There is a $50.00 charge if rented elsewhere.

The above is a selection of Audio/Visual equipment we carry inhouse, we hope we can be of service in planning your special event.

(Other audio and visual equipment is available upon request)

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Hors d'oeuvres

The Peerless offers many fine homemade hors d'oeuvres for your special event. Listed are a number of selections that are popular requests; also listed are many of the Peerless' original hors d'oeuvres specialties. In addition, our fine staff can do other dishes upon your request and will be happy to quote you the price. After consulting you on your selections we can then layout the room to your specifications. Your Business is very important to us, so you can be assured that The Peerless prides itself on delicious food, outstanding service, and a custom designed ballroom facility. Furthermore, we offer flexibility on how you want things done. Thank you for giving us the opportunity to tell you about our operation.

Hors d'oeuvres Parties have a $22.00 per person minimum.

Trays


The Peerless Tradition of Carved Beef


( There are no additional charges for a meat carver. Includes: assorted breads, au jus, and assorted sauces. )

Ice Sculptures


Appetizers


Appetizers with minimums and 24hr notice.


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Dinner Menu Guide

After a cocktails and hors d'oeuvres, plan the perfect dinner with salad, entrée, and dessert.
All entrée's served with Peerless house salad, main entrée, baked potato,
tea or coffee, and fresh baked dinner rolls.

Salads


Entrée Selection


(Check a maximum of 3 choices - please choose one of each, beef, chicken, and catch - Parties of 20 or more must have a preset menu.)

Side Vegetables


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Desserts

Fresh Bakery Desserts


(Select two offerings)

Cake Service $1.50 per plate set up.
Cake Table with Plate $0.95 (No Service)

Beverages

Beverages


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Bar Service

Private Bar


Policies - Time limits may be placed on an "open bar" only. No dollar limits allowed. No kegs of beer allowed on the ballroom functions. State Law prohibits brown bagging in our ballrooms and restaurant.

Recommended for larger parties. There is a $275 minimum plus 1 hr bartender fee for a private bar set-up. For smaller functions, we offer open cocktail or cash cocktail with your servers.

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Peerless Gift Cards

The Perfect Gift for your employees and friends this season!

Call (432) 282-2351 for details.

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